Information for Community Grant recipients and others
If You Have Received a Grant
Do I have to complete a Final Report?
If you received a Community Grant, you need to submit a Final Report upon completion of your project. Grantees are eligible to complete their Final Report once all received funding has been spent and all activities outlined in the project work plan not tied to holdback funds have been completed.
If you received a Donor Grant (i.e. a grant you did not apply for) and have questions about a Final Report or other requirements, please contact us at 250-381-5532.
Is there a funding hold back?
Many grants will hold back a small amount of funding pending completion of the Final Report. If you are unsure if your grant has a hold back, please refer to your grant confirmation letter and your Memorandum of Understanding that came with it. Please contact us if you require assistance.
How do I complete my Final Report?
Grant recipients can complete their Final Report online, using the Victoria Foundation Online Granting Portal. This is the same place you completed your application. Enter your application year, your organization’s full charitable number and your password. Select the Final Report tab. Please contact us if you require assistance logging in. Note that, if you received a Community Grant prior to 2014, please contact us for a Final Report template.
Do I have to submit a Progress Report?
Some grant recipients are required to submit Progress Reports. If you are unsure if you are required to submit a Progress Report, please refer to your grant confirmation letter and your Memorandum of Understanding that came with it. Please contact us if you require assistance.
Grant recipients can complete their Progress Report online, using the Victoria Foundation Online Granting Portal. This is the same place you completed your application. Enter your application year, your organization’s full charitable number and your password. Select the Progress Report tab. Please contact us if you require assistance logging in.
What if there are changes to my project?
For any changes to your work plan, timeline or budget, please contact the Grants staff to review the changes.
Will my organization be listed on Victoria's Vital Charities?
Known as “The best place to discover local charities that matter most to you” this online knowledge hub lists organizations working to improve our communities. All Community Grant recipients are added to the listings, allowing philanthropists and other interested community members to learn more about your organization.
If you have additional questions, please do not hesitate to contact the Grants staff by email or at 250-381-5532.
Volunteer Victoria offers its members an Executive Directors’ network, REALNet consultants, board and volunteer training and policies and a bi-weekly ELink bulletin of coming events, job opportunities, and funding sources. They operate the VolWeb database of volunteer opportunities and recruits. Free training on VolWeb runs the first and third Friday mornings each month, to help you post eye-catching volunteer position descriptions. They also host monthly fundraising luncheons with a coach.
Canadian Association of Gift Planners
Canadian Association of Gift Planners offers a link to the local Vancouver Island roundtable and its LEAVE A LEGACY™ free workshop series. A recent guest presenter was the Victoria Foundation’s Director of Philanthropic Services, Sara Neely on the How and Why of Planned Giving. Future workshop details will be posted here. Templates and text to use in designing or revising your own outreach materials to seek donations is available at the LEAVE A LEGACY™ website.
- Youth Service Providers Network
Imagine Canada maintains the Accreditation program for leading charities, and Grant Connect, (formerly known as The Canadian Directory to Foundations & Corporations) as Canada’s largest and most accurate bilingual fundraising database. Contains more than 3,100 foundation listings, more than 150 corporations and over 90,000 indexed grants.
Download our Graphic Standards
Community Grant recipients are encouraged to include our logo in appropriate print and online communications.
Download Zip File
Grant Writing Handbook
This guide from the Greater Victoria Community Funders’ Network provides basic examples of application questions, answers, and budgets
Other Funding Sources
Securing funding is one of the biggest challenges facing charities. This is list of hundreds of potential grants and scholarships.